Lionnelle BOCO

Preparation of the annual budget for recurring and non-recurring activities per year for my department
Procurement management by identifying the company's needs for goods and services in collaboration with the various departments
Manage the procurement process by selecting suppliers, negotiating conditions, establishing Purchase Orders and following up on orders
Control the receipt of goods and ensure their compliance with orders and maintain a supplier file
Collaborate with the freight forwarder to ensure the efficient clearance of goods and ensure compliance with customs regulations and delivery times.
Ensure the budgetary monitoring of purchases and optimize costs
Reporting: Track and analyze procurement-related KPIs and the efficiency of internal processes
Prepare reports on administrative expenses and procurement for the Directorate
Supervise general services: driver management, maintenance of the premises, management of external service providers (cleaning, security, drivers, etc.),
Manage the schedules of regional transfers of goods between Benin and Côte d'Ivoire, customs clearance with the authorities and management of related documentation

Design and implement effective, transparent and ethical procurement strategies, including market analysis and contracting with service providers.
Follow up on Procurement requests issued by all departments and follow the execution of the various contracts/purchase orders and delivery times of suppliers
Oversee requirements planning, procurement, inventory management, customs transit and in-kind donations.
Evaluate suppliers in accordance with operational criteria, prepare Purchase Orders in alignment with standard practices and document the procurement process and regulatory compliances and ensure that all procurement processes comply with internal requirements
Develop an effective and robust sourcing strategy to make procurement activities more proactive and strategic, facilitating a full implementation on time,
Lead the development, analysis and strategic direction of procurement planning within the Cotonou station, ensuring effective planning and optimal allocation of resources.
Ensure optimal management of the supply chain department's budget while verifying the invoices received with the corresponding purchase orders and contracts
Ensure that the needs of the department are taken into account during the annual budgeting period and the development of each project.
Manage Import/Export files and manage shipments (air and sea) on a daily basis, as well as document management (LTA, BL, customs) and the collection of tracking information
Develop training sessions on stress and fatigue management for drivers as well as safety management for drivers, vehicles and maintenance workers in connection with WAPCo procedures
Establishment of rigorous mission planning, fuel tracking and maintenance systems, definition and implementation of standard operating procedures for road safety and incident management
Management of hotels and supervision of the fleet (vehicles, generators, etc.), ensuring its sizing, efficiency and safety.
Ensure regular reporting on logistics performance and recommend corrective actions
Ensure the optimal management of offices, warehouses, and facilities, ensuring a safe, inclusive, and sustainable work environment.
Manage regional and international trips, purchase of airline tickets, mission orders, reservations and perdiems of drivers etc
Process visitors' hotel reservations and ensure their travel
Supervise and facilitate the organization of conferences, workshops and visits, and steer the administrative management of resources (archives, official letters, formalities, etc.)
Supervise the preventive and corrective maintenance of buildings, equipment and systems (electricity, water, ICT).

Management of the reception and orientation of new students
Management of admissions files
Negotiations and organization of professional seminars at institutions for students
Negotiations of internships and placements of students with institutions
Organization and management of summer schools