Details

Description

Applicant Tracking System (ATS) – Workflow Process
Step 1: Job Creation – BDE Team
• The BDE Team creates the Job Description (JD) in the system.
• Job details include:
o Client Name
o Department
o Job Role
o Requirements
o Number of Openings
• After creation, the job moves to the STL (Senior Team Lead) for verification.
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Step 2: STL Verification & Assignment
• STL reviews and verifies job requirements.
• STL assigns the job to the respective Department Team Lead (TL).
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Step 3: Department TL Assignment
• TL reviews the Job Description.
• TL assigns the job to one or multiple Recruiters.
• Recruiters receive notifications for assigned jobs.
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Step 4: Recruiter Candidate Submission
• Recruiters:
o Source candidates
o Add candidate profiles into ATS
o Upload documents (Resume, Cover Letter, Certificates)
o Update candidate details
• Recruiters move candidates to Internal Review Stage.
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Step 5: Internal Review – TL Approval
• TL reviews submitted candidates.
• Actions:
o ✅ Approve → Forward to STL
o Not Approve Again move to Recuiters
o ❌ Reject → Move to Rejected Candidates Pool
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Step 6: STL Verification & Approval
• STL verifies candidate details.
• Outcomes:
o ✅ Approved → Status marked as Verified
o ❌ Rejected → Move to Rejected Candidates Pool
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Step 7: BDE Team Review
• Approved candidates become visible to BDE Team.
• BDE reviews for client suitability.
• Approved candidates move to Client Stage.
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Step 8: Client Interaction & Notifications
• Client receives candidate profiles.
• Client updates stages:
o Interview Scheduled
o Interview Feedback
o Selection Status
Notifications (Automated):
• Email & SMS sent to:
o Internal team
o Candidate
• Includes:
o Interview details
o Status updates
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Step 9: Candidate Selection & Dashboard
• Selected candidates:
o Status → Job Confirmed / Selected
o Displayed on Dashboard
• Visibility provided to:
o BDE Team
o TL
o STL
o Recruiters
o Admin