Administrative Assistant – General Services & Human Resources
• Administrative and organizational management of General Services and Human Resources, with a high degree of autonomy, reliability and sense of priorities.
• Administrative management of requests for tenders (PO), including the creation of offers on SAP, the preparation of files, document management and coordination with internal and external contacts.
• Management and monitoring of the General Services budget: budget monitoring, updating of the steering tables and close coordination with the finance department and the head of the department.
• Processing, control and follow-up of invoices (verification, collections, reconciliations), in compliance with internal procedures and deadlines.
• Privileged interface with external HR organizations, including law firms, HR firms, staff relocation organizations, training centers and language centers.
• Controlling, reliability and updating of management data, monitoring files, databases, indicators and price lists.
• Operational support to the Human Resources department, in particular for the organization of internal events (summer party, Christmas party, etc.) and coordination with external service providers, in strict compliance with confidentiality.

Executive Assistant - Collection Department
• Administrative support for the department and management: management of emails, agenda, files and correspondence.
• Organization of customer visits, groups of apprentices and business trips, logistical coordination of rooms and meetings.
• Creation and follow-up of Cartier internal purchases in connection with acquisitions made in international auction houses such as Sotheby's and Christie's, ensuring a precise follow-up in accordance with internal procedures.
• Presentation preparation and reporting, contract management and commercial conditions.
• Management of the flow of invoices, SAP purchase requests and CONCUR expense reports.

Executive Assistant to the Senior Vice President - Automotive Department
• Layout of monthly reports, presentations and various statistical tables.
• Support to sales managers (hosting, administrative support, etc.).
• Agenda management, travel organization, management of formalities and visas, management of expense reports.
• Management of customer orders up to invoicing, updating of customer data in the ERP and logistics follow-up: creation of purchase requests, slips, processing of anomalies, invoicing and payment reminders.
• HR management of employees including organization of moves and organization of Christmas parties.
• Organization of seminars and trade fairs in France and abroad.

Executive Assistant and Market Coordinator
• Organization of meetings, agenda, travel management, presentation production.
• Organization of training for agents and the annual seminar.
• Order management & commercial follow-up.
• Collaboration with the marketing department, transmission of new products to agents.
• Close collaboration with agents: local sales, advertising and promotional expenses, market monitoring.

Executive Assistant, Export Department
• Organization of meetings, trips and customer visits to the factory.
• Organization of export training.
• Management of expense reports and invoices.
• Organization and participation in foreign trade fairs and the annual export congress.
• Responsible for the implementation and organization of export training.
• Relations with export publishing houses, negotiation and commissioning of advertising inserts.
• Updated intranet & customer extranet websites, @-boutique.

• Management of quotes, creation and follow-up of orders.
• Billing follow-up.
• Organization of trade fairs in France and abroad.

Executive Assistant to the Branch Manager
• HR management of employees (leave, payroll, sickness, training, etc.).
• Monitoring of employee activity as well as customer services.
• Management of the operating account (cost accounting), and the forecasting activity of the agency.
• Processing and follow-up of customer and supplier orders, invoicing.
• Organization of internal and external meetings and events.
• Keeping agendas, administrative tasks.

• Organization of meetings, visits and travel
• Preparation of presentations, reports, various letters
• Expense report management
• Billing